How to improve efficiency

It’s important not just to work hard, but also to do it effectively. There are many methods to improve the quality of work. But people are usually so busy with their own affairs that they do not use such rules. We do not have enough time to optimize our work.

To tell the truth, the introduction of really useful skills can take several months. To defeat laziness, you have to work on yourself. Those who lack strength of will and need outside support will benefit from our advice. With their help you can quickly improve the efficiency of your work.

How to improve efficiency

Schedule three main tasks for the day, week and month.

It’s worth starting your week with the question, whatever things you want to see done by Friday. It can be a ready presentation, a runaway distance, a trip with a child to the circus. And at the beginning of each day is to formulate the same question. Best of all, if the daily goals are correlated with the weekly ones. On Friday, you need to analyze everything done in a week, think about how things were going in different spheres. So it will be possible to distinguish three most successful areas and three more problem areas. The next Monday, when making a week plan, this should already be taken into account. A similar approach will be needed when planning your month and year. So you can focus on the goal, and not on the ways to it. Planning will make the approach to the case flexible, with constant attention in the field of vision.

Visualize plans.

For many, working with long-term plans is limited to entering them into a table in Excel. But you can not only write down plans, but also draw, and not necessarily on paper. Canvas is quite able to perform our imagination. This phenomenon is not easy to explain, but hundreds of books have been written about it. It is believed that our brain can not separate the real event from the alleged one. If you periodically think about what you want (a new post, a trip, an expensive purchase), then you will unconsciously form a desire to do it. And after the launch of such a process, the brain itself begins to actively come up with solutions. We must start each day with a bright visualization of something good. Do not forget about the global plans. It’s not enough to think about the goal of building your own house, you have to represent it in details in advance. So everything happens much faster.

Stop swaying.

Our working day begins with the fact that on the computer we read news, a tape of friends in a social network, we drink a cup of tea or coffee, chatting with colleagues. It can be shaken before lunch, after which the efficiency of work inevitably begins to decline. And during the holiday everything happens exactly the opposite. For a while people continue to go back to business by inertia, check mail, call somewhere. It is as hard to relax as it is to start working. It is necessary to form a conditioned reflex, acting according to the method of the famous professor Pavlov. Between a certain unique action and the beginning of active work, it is necessary to create an associative connection. Let there be an event, connected solely with the beginning of the work and nothing else. For this role a cup of coffee does not fit, we still drink this drink more often than once a day and not just in the morning. Well suited for this role is a certain melody that you can listen to in headphones before coming to the office. The brain has already realized that after the music is sounded, it is necessary to begin to work hard. Reacting to the signal, the mind sets us to a working rhythm.


It is important not only to get involved quickly, but also to be able to quickly switch off from it. You can even relax in the middle of the working day for 20 minutes. And meditation will help in this. Many people do not dare to resort to this instrument, considering it a difficult Eastern practice. Is there a place for her in the life of ordinary people, and even at work? In reality, everything is not so bad. The Headspace program will help you to master meditation in just a month, subject to daily practice. Soon it will be possible to relax anywhere: in the car, on a bench in the park, in the office.Only 15-20 minutes is required to restore your strength. This will help give the work day a “second wind”. Meditation will help to concentrate, to get on the course faster. This will improve the quality of work. Doctors say that through meditation you can get rid of stress, improve sleep and mood. If you think in deeper categories, then this practice will help bring thoughts into line with reality.

How to improve efficiency

Eat one “frog” daily.

Do not be afraid, it’s not about the terrible culinary experience. “Frogs” in the methods of efficiency are called the list of the most unloved cases. For example, no one likes to report to the boss, clean houses, wash dishes. There are always tasks that have to be dealt with against one’s will. They are called “frogs”. Usually we postpone these cases “for later”. As a result, the head starts calling us with an urgent report request. And then there is not a productive approach. There is only one way to deal with “frogs” and reduce the negative from having to do it. It is necessary at the beginning of each working day to eat one “frog”. Gradually, it will become a habit, the torment will be gone, connected with the need to perform unpleasant work. And she herself will be quickly done, freeing up time for more comfortable classes.

Disable irritants.

With each of us, there was a situation where due to reading the mail or messages in the mobile phone we missed important thoughts. It also happens that when you are working on an important task, you suddenly receive a phone call and switch to something quite different. But was it really important, demanding our immediate reaction? The brain really needs to be trained at times, switching it from one task to another. But this is not always required. Most often, we simply can not properly organize our workflow, concentrating on the important. We are constantly distracted by something. Increase productivity can be, if you establish a simple rule: immediately after receiving do not respond to e-mails, messages in the messenger, phone calls. We must teach ourselves to ignore them. Unlimited calls and cases can be postponed until later, in a special folder. And one or two times a day to disassemble it. If the work is connected with such messages, then you can do this more often, up to four times a day. It is necessary to set up your mail and phone so that really important calls and messages pass. Any non-employee of the call center will be able to improve the quality of their work with this approach.

Concentrate on “tomatoes”.

A technique called “Pomodoro” allows you to concentrate and manage your time. It is said that the name was given to it the form of a timer that the author used. The essence of the technique is simple: after 25 minutes of work, give yourself 3-5 minutes to rest. Every fourth interval of work should be replaced by a pause in 15-30 minutes. With this technique, you can concentrate on solving a specific problem, solving it much faster and without overloading the internal forces. We must first make a list of the main tasks for the day, those same “tomatoes”, and then in each interval of time to work on one of them, certainly resting. This approach is perfect for those who do not have particularly large tasks. It can be programmers working on blocks, or accountants who compose reports. You can group small tasks into one block, for example, respond to all the accumulated short email messages. It is important to understand correctly what the rest is like. It must fundamentally differ from work. If a person is sitting at a computer, then the pause can not be spent on social networks or games. It is necessary to get up and do something else – walk, call family, do exercises. After this, you can start another “tomato”.

Work with the “unicorn list”.

There is a popular method of remembering information, thanks to which you can keep everything you need in your head, remembering in time what is necessary.Initially, we need to make a couple of basic lists of ten or twenty items each. The “Unicorn List” got its name, thanks to the first item, which must be remembered. Each subsequent element of the list is associated with a certain number from 1 to 10. The unicorn is a unit, one horn. Next is a socket with two holes, a tricycle and so on. The second list can be constructed using different parts of the body, viewing them from the top down. Once you have defined the lists, you need to take the required amount of information, break it into pieces, and associate each piece with the corresponding element in the list, by adding visualization. This approach is convenient in preparation for the speech. Each thesis can be associated with a specific object in the unicorn list. It is proved that the brain memorizes visual patterns better than words. So it will be possible to save the information better.

Use B-Alert.

It is about another simple and effective system for increasing personal effectiveness. In this abbreviation, each letter indicates a certain action that must be performed daily. B (lueprint) – a plan that involves fixing in the evening what will have to be done the next day. A (ction) – actions that must be consistently performed. L (earning) – training. At least once a day you need to learn something new for yourself. It can be an interesting article, an audiobook, a video you watched. Do not waste time on long hours of lectures. You can develop by being in a subway car, standing in a traffic jam. E (xercise) – exercises. It’s about any physical activity. It can be either charging in the morning, or exercising in the gym. R (est) or R (elax) – rest throughout the day. It is necessary to leave to itself time for walks, meditations or simply relaxation in pauses from work. T (hinking) – comprehension of the results of the day. At this stage, we must also visualize the future, build long-term plans. In this system, you can add other letters, meaning what’s important to you. It can be L (aughing) – laughter or G (ratitude) – a feeling of gratitude.

How to improve efficiency

Analysis of the past day.

At the end of any working day, you should allocate 5-10 minutes of your time for the analysis of everything done. It is worth evaluating and then the one conceived, for which there was not enough time. It is necessary to take stock of how well the work turned out. Sometimes it seems that the priorities are set correctly and the tasks are being resolved, but for some reason, some of the cases remain untouched. The closest examination will show that the reason lies not in the wrong achievement of goals, but in external circumstances. It can be an urgent call of the chief and switching to another job. Obviously, force majeure was not envisaged in the plan, in the future it is worth considering this. In other words, at the end of the day, it is necessary to think sensibly about whether the efforts were rightly directed, whether everything was correctly planned and whether the problems were solved optimally. It is necessary to note if everything was really done well, praising yourself for it. But you can not forget about optimization – there is always something to improve.

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